Useful MS word tips in Formatting
• Shrinking a
Document to Fit
If you've created a document and one or two lines spill over
into a new page, you can use the "Shrink to Fit" feature to fit
everything on the page. Choose File, Print Preview and click on the Shrink to
Fit button.
• Removing Formatting
for a Portion of Text
To quickly remove character formatting, such as bold,
italic, or underline, and reset text back to the normal style, select the text
and press Ctrl+Spacebar (Ctrl+Shift+Z also works). To reset paragraph
formatting, such as tabs and indents, back to the normal style press Ctrl+Q.
• Toggle through CASE
Changes
You can quickly change the case of text from Title to UPPER
CASE to lower case by selecting the text and pressing Shift-F3. Each time you
press Shift-F3, the case will change.
• Selecting Text in
MS Word
To select a word, double-click the left mouse button on the
word
To select a sentence, hold down CTRL and single-click the
left mouse button on the sentence.
To select a line of text on the screen, single-click with
the left mouse button in the left screen margin at the line you want to select.
To select a paragraph, triple-click the left mouse button
in the paragraphs
To select the whole document, hold down CTRL and A, or
triple-click the left mouse button in the left margin of the screen.
Put your Mouse in
snooze mode: Beware of shoulder and wrist pain
Short keys for
Microsoft outlook 2007 Basic Navigation
CTRL+1 Switch to Mail.
CTRL+2 Switch to Calendar.
CTRL+3 Switch to Contacts.
CTRL+4 Switch to Tasks.
CTRL+5 Switch to Notes.
CTRL+6 Switch to Folder List in Navigation Pane.
CTRL+7 Switch to Shortcuts.
CTRL+PERIOD Switch to next message (with message open).
CTRL+COMMA Switch to previous message (with message open).
F6 or CTRL+SHFT+TAB Move between the Navigation Pane, the
main Outlook window, the Reading Pane, and the To-Do Bar.
TAB Move between the Outlook window, the smaller panes in
the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar.
Arrow keys Move around within the Navigation Pane.
CTRL+Y Go to a different folder.
F3 or CTRL+E Go to the Search box.
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP In the Reading
Pane, go to the previous message.
SPACEBAR In the Reading Pane, page down through text.
SHFT+SPACEBAR In the Reading Pane, page up through text.
SHFT+PLUS SIGN or MINUS SIGN, respectively Expand or
collapse a group (with a group selected) in the Navigation Pane.
LEFT ARROW or RIGHT ARROW, respectively Collapse or expand a
group in the e-mail message list.
Creation of items or
files in Outlook:
CTRL+SHFT+A Create an appointment. CTRL+SHFT+C Create a
contact.
CTRL+SHFT+L Create a distribution list. CTRL+SHFT+X Create a
fax.
CTRL+SHFT+E Create a folder. CTRL+SHFT+J Create a Journal entry.
CTRL+SHFT+Q Create a meeting request. CTRL+SHFT+M Create a
message.
CTRL+SHFT+N Create a note. CTRL+SHFT+H Create a new
Microsoft Office document.
CTRL+SHFT+S Post to this folder. CTRL+T Post a reply in this
folder.
CTRL+SHFT+P Create a Search Folder. CTRL+SHFT+K Create a
task.
CTRL+SHFT+U Create a task request.
